Email & Apps


Email & Apps

One of the most important settings to configure for your Rackspace email service is the DNS. Without the correct DNS settings associated to your domain, you will experience problems receiving email. Please read the sections below...
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This article provides step by step information using your Active Directory to sync using Rackspace Directory Sync and Rackspace Hosted Email. It provides instructions such as creating new email addresses, distribution lists, and...
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This article will configure an Hosted Exchange 2013 account on your Android device with autodiscover.
Prerequisite:
The administrator of your account will need to add an Lync 2013 license to your mailbox through the...
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This article will configure an Hosted Exchange 2013 account on your iOS device with autodiscover.
Prerequisite:
The administrator of your account will need to add an Lync 2013 license to your mailbox through the Administrative...
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This article will configure an Hosted Lync 2013 account on your Windows Mobile/RT device with autodiscover.
Prerequisite
The administrator of your account will need to add an Lync 2013 license to your mailbox through the...
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This article will configure an Hosted Lync 2013 account on your Mac OS Desktop with autodiscover. 
 Prerequisites
The administrator of your account will need to add an Lync 2013 license to your mailbox through the Administrative...
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This article will configure an Hosted Lync 2013 account on your Windows Desktop with autodiscover.
If you are using Microsoft Office Professional Plus 2013, you already have the Lync application installed. If you do not have...
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Lync helps you stay connected to the people who are important to you via instant messaging, email, audio and video calls.
This article takes you through some basic Lync tasks to get you started:
Find and add a contact
Send an...
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Hosted Microsoft Lync is an instant messaging and video capable client for use with Rackspace’s Hosted Exchange 2013 email platform, and is a replacement for Microsoft Instant Messenger.
Depending on the size of your organization...
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Microsoft Lync clients are available for multiple platforms. Select the platform that is right for you.
Desktop clients
Listed here are the available clients for both Microsoft Windows and Mac OSX systems.
Microsoft Windows
If...
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When Lync is activated for a user in the Rackspace User Control Panel, it automatically turns the Lync functionality on in Rackspace Hosted Exchange 2013. This article describes how to work with Lync in the Outlook Web App....
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What is Heartbleed?
The Heartbleed bug is a serious vulnerability in OpenSSL encryption. The following website provides information about the bug:http://heartbleed.com/
Is Rackspace affected?
Any service or website that is...
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A catch-all address will receive all mail sent to invalid mailboxes at a user's domain and is semtimes used to avoid missing any emails to a a domain.Note: these messages are not filtered for spam. USE THS FEATURE AT YOUR OWN...
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You can send an email to everyone on your domain. To email everyone, log into the control panel, and perform the following steps:
Mouse over the Go to section drop-down menu and select Domains.
In the Tools section, click the...
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You can send an email to everyone on your domain. To email everyone, log into the control panel, and perform the following steps:
Mouse over the Go to section drop-down menu and select Domains.
In the Tools section, click the...
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Domain Tools
Use the following domain tools on the Email & Apps Control Panel.

Use the articles linked below for information on using the listed tool:
Split DomainEmail EveryoneDisclaimersActivate Catch-All AddressMigrations
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Manage Domains
Use the following domain management tools on the Email & Apps Control Panel.

Use the articles linked below for information on using the listed tool.
Add domainDomain AliasesDNS SettingsEmail ArchivingGlobal...
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To add a domain, log into the control panel, and perform the following steps:
Navigate to the Domains section by hovering over the drop-down.
In the Domains section, click the Manage Domains link.
Click Add Domain.
If you've...
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Resellers can create domain aliases for their customers. If you are a direct customer, however, and you want to create a domain alias, please contact our support team. Direct customers can still view the aliases that have been...
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DNS records contain information about each registered domain such as where email should be sent and where the domain’s website is hosted. If Rackspace hosts your domain’s DNS, you can manage your DNS in the control panel. To...
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Rackspace Archiving collects and stores both external and internal incoming and outgoing email. This includes attachments. This data can be accessed for search and review by the administrator of the account as well as...
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 You can control how users access services and check their email, such as requiring SSL or disabling POP or IMAP.
To adjust access rights for an entire domain, log into the control panel, and perform the following steps:
Select...
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Easily manage self-service migration, DNS settings, spam filtering rules, access rights, disclaimers, and archiving.
Manage domains
Add domains, manage DNS settings, access archiving, and set access rights.
Spam filtering
Manage...
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SharePoint includes 250MB of storage free. When you are ready to upgrade, you can do so in 1GB increments in the Control Panel.
To upgrade SharePoint storage, log into the Control Panel, and perform the following steps:
Click My...
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To upgrade your email hosting, log in to the Control Panel, and complete the following steps:
Click My Account at the top of the page.
In the Upgrades section, click Email Hosting.
Select your domain, or, select New domain to add...
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You can use the Email & Apps Control Panel to upgrade any Email & Apps service such as mailboxes, storage, and domains.

The following articles provide instructions for upgrading your Email Hosting and SharePoint...
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Administrator management
Use the following tools to manage your administrators' access and activity.

You can add multiple administrators with varying degrees of account access. There are Super, Standard, and Limited...
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The Rackspace Email Rest API provides most of the functions of the Control Panel through a REST-based web API. Whether it is adding a new customer account (for resellers), adding mailboxes, or any other of the supported features...
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All administrator activity is logged. This includes logging into the control panel, changing administrators, and adjusting and logging into mailboxes. Administrator logs are available in the panel for 3 months. To review these...
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The Service Summary page contains detailed information about the services on your account.  You can cancel services on a per domain basis, if needed. Downgrading services requires that you reach out to support.
Cancel ServicesTo...
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To view unpaid invoices, log into the control panel, and perform the following steps:
Note: These steps are for customers that are billed automatically.  If you are emailed an invoice, please follow the instructions written in...
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View Past Invoices:To view past invoices, log into the control panel, and perform the following steps:
Click My Account at the top of the page.
In the Company Information section, click Invoice History. A list of invoices will...
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A company contact is different from an account administrator. A company contact may or may not have administrative access to the control panel. Unlike an account administrator, a secondary contact might receive billing and...
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On the Edit General Information page you can change your company phone number, address, and billing information.
To edit your company information, log in to the control panel, and perform the following steps:
Click the My Account...
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Company Information
Use the following tools to manage your company information in the Email & Apps Control Panel.

When needed, you can change your company phone number, address, credit card, and contacts. Company contacts...
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The Control Panel lets you directly update and manage your account including billing info, company contacts, administrators, upgrades, and cancellations.
Company and billing details
When needed, you can change your company phone...
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The Email & Apps Control Panel is an easy-to-use, unified tool that you can use to easily manage your mailboxes, applications, and Email & Apps account.
Account administration - You can modify contact or billing...
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The following steps are required to set up your email account by using Autodiscover on Outlook 2013.
Note: The following steps set up Outlook by using IMAP. If you want to configure your client by using POP, you must configure...
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This article provides information about a known issue with Apple Mail and IMAP configurations, referred to as nested folders.  When Nested Folders occur, users will see multiple child subfolders labeled INBOX underneath the main...
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Although it is common to set up email clients such as Outlook after a migration, Rackspace mailboxes can be accessed at any time after they are created.  Accessing the mailbox does not interrupt a migration in process.
Users who...
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When you are migrating email to Rackspace, all email might not be migrated over to the new Rackpace mailboxes after the first migration pass.  This incomplete migration usually occurs during the Switch Over phase when changing MX...
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When you migrate your email from Google, it is important to note that Google email does not use sub-folders.  Instead, Google categorizes email by using "labels."  As a result, some migration services must convert the Google...
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When performing an email migration, some customers might need to restrict access to a defined set of IP addresses, typically for security reasons.  This article provides the range of IP addresses from which our MigrationWiz tool...
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Accurately determining how much time it takes to migrate email data to Rackspace is difficult because of several factors, including system load, bandwidth, average item size, and source or destination bottlenecks. Migrations of...
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POP email is typically stored locally on a computer and removed from the mail server after being downloaded by the client.  In many cases, this data cannot be migrated with our migration tool when it does not exist on your source...
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This article will provide you with instructions on migrating Public Foder data via Outlook 2010.  The process is grouped into two sections:  
1) Export Public Folder items to .pst    
2) Importing .pst into Public Folder
Public...
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POP email is typically stored locally on a computer and removed from the mail server after being downloaded by the client.  In many cases, this data cannot be migrated with our migration tool when it does not exist on your source...
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What is Forced MX Routing?
Typically used during an email migration to Rackspace, Forced MX Routing allows you to add your domain and all mailboxes to the Rackspace Email & Apps environment while still being able to send and...
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After completing an email migration to Rackspace, some iOS and Android users may experience issues in the way emails are sorted on their mobile devices.
Specific Behavior
Users may notice messages sorted in order from oldest to...
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POP email is typically stored locally on a computer and removed from the mail server after being downloaded by the client.  In many cases, this data cannot be migrated with our migration tool when it does not exist on your source...
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What types of environments can you migrate from?
We support migrations from Exchange Server 2003/2007/2010 (in-house and hosted), Google Apps/Gmail, GroupWise 7/8, Zimbra, Lotus Notes, POP, and IMAP
We have slow bandwidth and a...
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When migrating email to Rackspace Email & Apps, we utilize a tool called MigrationWiz.  Depending on which email platform you choose to migrate to, the items that are migrated by MigrationWiz may differ.  The following table...
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Terminal Services In A Hosted Exchange Environment
Terminal Services (Remote Desktop Services) provides a method for having multiple users access Outlook from one centrally managed server, the users connect to the server to...
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We provide our customers with a Private Label version of MigrationWiz. This means that many features that are present in the Full Version of MigrationWiz are not readily available. You may use the Full Version if you choose to....
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TLS / SSL Encryption
Transport Layer Security (TLS) and its predecessor, Secure Socket Layer (SSL), are cryptographic protocols that provide security for communications over networks. TLS and SSL encrypt the segments of network...
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This article will assist you with setting up Outlook 2013 with your Email.
1. Open the side charms by moving your mouse to the top right of the screen. Then click Search. Search for Mail then click on Settings. ( for Windows 7...
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The following article below will demonstrate how to set up your email account with Outlook 2010. The steps below to get you started:
Note: The following guide will set up Outlook using IMAP. Please select the POP option if you...
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Learn more about Rackspace hosted email and hosted email archving solutions now.
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Benefits and Opportunities of Cloud-based Email Archiving
Modern Business Lives in Email
Email is a vital component of modern business, and today more than ever, your orders, quotes, correspondence with clients and suppliers can...
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Exploring the Differences Between Email Backup & Email Archiving
Many organizations are now required by business best practices, industry standards, and regulatory compliance requirements to maintain email data for extensive...
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IntroductIon: The Benefits — and Risks — of Business Email
For many companies today, email is the single most important communications tool their employees use. In fact, the typical employee spends 28% of his or her day doing...
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Systems Requirements
Functional Level of Domain Controller and Active Directory
Windows 2008 Server 
Windows 2008 Server R2
Windows 2012
Important Notes:
Directory Sync Service Must Be Installed directly on your domain controller...
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This article provides information regarding Rackspace Directory Sync. Included is information on how Directory Sync works with your Active Directory and local domains to sync to Rackspace Hosted Email. It includes useful...
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The following steps are required to setup an IMAP account on a Windows Mobile phone.
1. Locate the Settings options from within your application menu

2. Select Email + Accounts

3.  Select Add an Account

4. Select Other Account...
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An Osterman Research White PaperPublished December 2012
EXECUTIVE SUMMARY
Because email and other messaging capabilities are so critical to the communication, collaboration and file transport capabilities of most organizations,...
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The following article will explain the responisibilities of an Email & Apps Administrative role, the role of a user who has no administrative privelages (end user), and the role the Rackspace Support Team.
 
Rackspace...
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CUSTOMER'S BUSINESS: Web-based, commercial lending workflow software CHALLENGES: Decrease time spent managing Exchange and find a solution for team collaboration
RACKSPACE SOLUTION: Hosted Microsoft® Exchange with SharePoint®...
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Use the following email clients and mobile devices to help you set up your Microsoft Exchange email account.
Auto-Email Setup Tool
Automatically set up your Microsoft Outlook email client with Exchange 2010.
Auto Email Setup Tool...
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Technology has managed to become an integral part of our daily lives and plays a significant role on our day to day activities. Some of us, however, may come across words like DNS, A Records, MX Records etc, and may not have a...
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This article will assist you in the process of transferring over your domain from your previous hosting provider over to Rackspace. Let's take a look at the steps below to get you going: 
1. First thing you'll want to do is...
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An MX record is a type of DNS record that defines where mail servers need to deliver any email that is sent to anyone on your domain. In order for your domain to be able to receive email messages at Rackspace, you must update the...
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Welcome to Rackspace Email & Apps! The following article is a brief overview of what you can expect upon signing up for hosted Microsoft Exchange services. First thing you'll want to do is log in to your Control Panel. The...
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The following article will show you how to add a single Microsoft Exchange mailbox, or multiple Exchange boxes using a .CSV file. Let's take a look at the steps to get you going:  
Log in to the control panel at cp.rackspace.com...
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The following article will demonstrate how to create a Contact with Microsoft Exchange. A Contact can be used to create an alias that will forward to a mailbox hosted outside of your domain like Gmail or Yahoo. Let's take a look...
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The following article will demonstrate how to setup a Distribution List with Microsoft Exchange. A Distribution List can be used to add members of your domain (and contacts) to one exclusive email address. When an email is sent...
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The following article will explain the use of Autodiscover and the benefits of having Austodiscover setup for your domain. Let's take a look below:
So what is Autodiscover? 
Autodiscover is a service that allows users to easily...
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The following article will help you setup your Rackspace email account with your BlackBerry using the BlackBerry Internet Service (BIS) technology. BIS comes standard on every BlackBerry and is provided free of charge by your...
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The following article will cover how to create an alias that can be used like a mailbox that will forward to another mailbox or to multiple mailboxes on a domain. Let's take a look at how to set this up: 
1. First thing you'll...
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Rackspace allows you to manage your DNS through our control panel while allowing you to keep your domain with your current hosting provider. Let's take a look at the following steps:
Note: There is an annual fee of $5 for the...
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NOTE: This documentation refers to a feature that is no longer available for Cloud Sites.  This article is here for the purpose of legacy support only.
 
If you would like to learn more about the differences between Post Office...
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Archiving

Learn more about Rackspace hosted email and hosted email archving solutions now.
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IntroductIon: The Benefits — and Risks — of Business Email
For many companies today, email is the single most important communications tool their employees use. In fact, the typical employee spends 28% of his or her day doing...
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Hosted Exchange

Learn more about Rackspace hosted email and hosted email archving solutions now.
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IntroductIon: The Benefits — and Risks — of Business Email
For many companies today, email is the single most important communications tool their employees use. In fact, the typical employee spends 28% of his or her day doing...
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Rackspace Email

Learn more about Rackspace hosted email and hosted email archving solutions now.
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IntroductIon: The Benefits — and Risks — of Business Email
For many companies today, email is the single most important communications tool their employees use. In fact, the typical employee spends 28% of his or her day doing...
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Filed in: Email & Apps, Filed in: Exchange, Filed in: Rackspace Email