Manage distribution lists in Exchange

When you create a distribution list in Hosted Microsoft Exchange, you are creating a group email address. When someone sends an email to that email address, the email is automatically sent to all the members of the distribution list. These members can be mailboxes within the domain, contacts outside of the domain, or both.


   View all distribution lists

   Add or edit a distribution list

   Delete a distribution list


View all distribution lists

To view all distribution lists, log in to the Cloud Office Control Panel and perform the following steps:

  1. Click the Go to section menu and select Microsoft Exchange.

  2. Click the Lists tab.

  3. If you have multiple domains, select the appropriate domain name. To change domains at any time, click the arrow next to currently selected domain.

You can now add, edit, or delete a distribution list. See the following instructions for the action you want to perform.

Add or edit a distribution list

  1. While viewing your distribution lists on the Lists tab, click on the display name of the list you want to edit. If you are creating a new list, click Add Distribution List.

  2. On the General page, enter or edit the following fields.

    • Display Name: Enter a descriptive id for the list.

    • Email Address: Enter a unique address id (for example, sales or staff) for the list.

    • Hide from Global Address List: To hide the distribution list from the Global Address List where it can be viewed by others, select this check box.

  3. To add a mailbox as a member of the list, select the check box next to the mailbox userid in the Members section. Use the search tool to locate specific email addresses.

  4. To configure the following optional sections, click Advanced:

    • Managers: Select users who can manage this list through Outlook.

    • Senders: To designate who can send email to this list, select Anyone or Selected addresses on this domain. If you select Selected addresses on this domain, specify the users.

    • Email Addresses: Create alias (or alternative) email addresses for the list.

  5. Click Create Distribution List or Save Distribution List.

Delete a distribution list

  1. While your distribution lists on the Lists tab, select the check box next to each list that you want to delete. To select all lists, select the check box that appears next the Delete button at the bottom of the page.

  2. Click Delete.

    A pop-up box appears to confirm that you want to delete the list.

  3. Click Delete n Distribution List.


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