Many users are already familiar with Outlook and its wide range of features, but Outlook really comes alive when it’s used with the Microsoft Exchange Server. Though many use the terms interchangeably, Outlook and Exchange serve different purposes. Here are some features that you get only when you use Outlook with an Exchange Server (sometimes called an Outlook Exchange Server).
Connect up to 10 Exchange accounts to a single user profile. Add, modify, or remove multiple Exchange Server accounts assigned to an Outlook profile just like you can with other e-mail accounts using Office Customization Tool (OCT).
See free/busy times for your invitees and resources, so you can easily schedule your meetings and reserve locations and equipment. The new Group Scheduling View lets you see multiple calendars side-by-side or save frequently used groups of calendars together in one place.
With Outlook 2010, you can view all of the recent emails, meetings, and attachments for each contact in your contacts list with one click. The Outlook Social Connector even lets you view social networking activity for contacts from your inbox.
With the new conversation view, you can click on a message and see the content of the most recent email in the thread and read all the way back to the first. After you send an email in Outlook, you can immediately see exactly when your email was received or opened by recipients who are on an Exchange mail server.
Outlook and Exchange Server let you give access to another Microsoft Exchange Server user, so he or she can work with your Outlook folders and send emails on your behalf. You can assign and manage the level of access, so that you’re always in control.
Sometimes you need to work offline—and with Outlook and Exchange Server’s “chtbrkr.dll” feature, you can easily synchronize your offline and online Exchange Server folders, so you’re always working with consistent, updated information. Mobile sync options offer push service to BlackBerry, iPhone, or Android phones using BlackBerry (BES) or ActiveSync service.
By using public folders in Outlook and on Microsoft Exchange Servers, you can collect, organize, and share files and Outlook items with others in your organization. This allows you to share, for example, a contact or a task list with a specific person or an entire group.