Taming the Inbox

Filed in by Lizetta Staplefoote | January 18, 2011 11:51 am

Sometimes it takes me hours to sort through email on Monday morning to figure out which emails need my attention.

Whether it’s the everyday inbox sprawl or going through mail after vacation, it doesn’t have to be a headache. Here are a few tools in your inbox to help you manage and prioritize mail.

Folders – If you have certain clients or departments that need urgent attention, create a folder and a forwarding rule to send their mail directly to a folder. Instead of wading through your inbox for those messages, you can go right to their folder and avoid missing an important email.

Flags – Visually prioritize messages using your own organization system based on colored flags. Sort messages based on flags to make critical messages easier to find.

Auto Responders – When you’re going to be away for longer than the weekend, you can cut down on the return to work email deluge by using an auto-responder to let senders know how long you’ll be away and direct them to alternative avenues for help and emergency contacts in your absence.

For step-by-step instructions on using these features in Rackspace Email, view the Rackspace Email Webmail section on our Support Site[1]. For client-specific instructions, refer to the help documentation for your email program.

Endnotes:
  1. view the Rackspace Email Webmail section on our Support Site: http://www.rackspace.com/apps/support/portal/1303

Source URL: http://www.rackspace.com/blog/taming_the_inbox/