This weekend, the Rackspace email team had the pleasure of hanging out at the 2013 REALTORS® Conference & Expo in San Francisco. It was a great opportunity to educate and demonstrate the value of hosted email services with REALTORS from every region of the country. What we found is that real estate professionals love the convenience and speed of email, but are frustrated with the hassles that come with running a professional-grade email system. That’s a problem the Rackspace suite of email hosting services can solve.
Moving to a Hosted Microsoft Exchange solution from an on-premise deployment can bring up to a 56 percent reduction in total cost of ownership. Subtract email storage hardware and management software costs from your onsite IT budget, and you reap even more savings. That’s just one reason hosted email and hosted email archiving work are so much better together. For more reasons, check out this short video.
A common mistake businesses make is confusing simple data backup and email data archiving. Because we hear this confusion so often, we developed the Email Archiving or Email Backup? whitepaper for a thorough explanation of how archiving differs from just backing up email data. In the whitepaper, you’ll find out more about these two biggest misconceptions around email backups and email archiving:
One question we frequently hear from you is: Is email archiving better in the cloud? For most, the answer is yes. From answering subpoenas for email records to providing proof of business transactions, storing and retrieving email is a necessary part of modern business. As reliance on email as a long-term record keeping and daily communication tool grows, IT teams are scrambling to keep up with the hardware and management tools needed to deal with the influx of data. Hosted email and hosted email archiving solutions help reduce the load on strapped teams by offloading capacity and basic maintenance requirements to a trusted service provider. Though businesses reap many benefits from this combination, many are still reluctant to switch over. Top reasons cited for apprehension include:
There are countless benefits to email archiving – less clutter, reduced costs, helpful reporting, comprehensive search – the list goes on and on. But maybe you’re a dare-devil and a rebel, and none of those things matter to you. If that’s the case, here are five (satirical) reasons why you should not use email archiving:
Over the last month, we’ve covered the ins and outs of figuring out how to evaluate and choose business email as laid out in the Business Email 101 Guide. At this point, we’re ready to go shopping for email. With the plethora of email providers in the market, it can be difficult to distill provider language, pricing and features. Steps Six and Seven offer guidance about what to look for in a business email provider. Step Six outlines a list of 10 questions to ask a prospective email provider. The top five questions to consider are:
We combined the overview of Steps Four and Five of the Business Email 101 Guide, since both relate to choosing the type of email product to shop for. If you’ve been following along with the series, you already have a solid list of email system needs from the business, technology and security perspectives. Now, you have three email options to fit to your list of requirements: hosted webmail, hosted Exchange and dedicated Exchange.
Over the last few weeks, we’ve covered the individual chapters of the Business Email 101 guide. This week, we tackle Step Three: creating your email system requirements list. Your email wish list should start off very high-level and include everything you want even if at first blush certain features or capabilities seem cost or time prohibitive. Begin indentifying requirements by:
We recently published our Business Email 101 Guide to help you think through your business email management strategy. Each week, we follow up with a post that digs deeper into each chapter. So far, we’ve reviewed how to choose between on-premises or outsourced email. If you’ve decided to go the hosted email route, the decisions haven’t stopped yet. Not all hosted email is the same. After making the decision to host, your next step is to determine what kind of hosting you need. There’s consumer-level and business-grade email. Deciding between the two often depends on the maturity of your business.