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SharePoint 101: Customizing Permissions and Groups

Last month, we gave you an overview of how SharePoint handles groups and permission levels. Today, we’re going to delve deeper into creating custom permissions and groups for Hosted SharePoint from Rackspace.  

Creating a Custom Group

SharePoint comes with three groups: Owners, Members, Visitors. Each group is connected with a permission level. Instead of giving access to each individual users, best practices suggests using groups to control access. By doing so, you can give an entire team the same access rights without manually adjusting permissions for each team member. If you need to create groups outside of the three preinstalled groups, follow these steps:

  1. Click on the Site Actions drop-down and select Site Settings.
  2. Under the Users and Permissions header, click People and groups.
  3. On the resulting page, click the New drop-down menu, select New Group, and enter the required information. 

For more detailed instructions on creating new groups, view the Add SharePoint Group article on our Support Site.

Creating a Custom Permission Level

Our Hosted SharePoint includes four preloaded permission levels: Full Control, Design, Contribute, and Read. However, your business may need a permission level that falls outside of the preloaded samples or combines elements of a few of the preloaded samples. To create or delete one of the preloaded permission levels:

  1. Click on the Site Actions drop-down and select Site Settings.
  2. On the next page under the Users and Permissions header, click Advanced Permissions.
  3. From the Permissions page, click Settings, then Permission Levels.
  4. On the next page select Add a Permission Level or Delete a Permission Level and follow the on-screen instructions.

For additional information on managing permissions, view the Manage SharePoint Element Permissions article on our Support Site.

If you don’t have SharePoint, learn about Hosted SharePoint at Rackspace and take the 14-day free trial.

About the Author

This is a post written and contributed by Lizetta Staplefoote.

Lizetta Staplefoote is a Rackspace Marketing Copywriter with a decade of experience writing about small business challenges for healthcare, real estate, and technology. Her passion is researching and writing about the impact of cloud computing. When she's not wordsmithing, she enjoys hanging out with her sons, exploring the Blue Ridge Mountains, and feeding her music addiction.


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