You may have heard the terms “POP” and “IMAP” before. And you might have wondered which one is right for me?
Well, try and imagine your email program, for example Outlook, as if it is your receptionist. Just as a real receptionist takes phone messages for you, an email program takes your email messages. When you buy those “While You Were Out” message pads for the receptionist, do you opt for ones with a built-in yellow copy, just in case the message is misplaced? Or, do you opt for the simple message pad without the backup yellow copy?
POP is like the pad that takes your message and leaves no backup. The POP option delivers your business email to your inbox and removes it from the server. Just be careful what you delete from your inbox because there is no backup! And, if you make changes from another computer, POP doesn’t make those changes to your main desktop, mobile device, or laptop. You can only view messages and folders from your primary machine. POP is best for those who tend use the same computer all the time and who regularly back up all of the files on their computer. However, if you need business email that keeps you safe…
…then count on IMAP to keep your messages synchronized. Unlike the one-shot message pad, IMAP sends all messages to your inbox, and also synchronizes the copy on the server.
Another advantage of keeping messages and folders on the server with IMAP is that your same messages and folders can be viewed from another computer or a mobile device. This feature of IMAP makes it a favorite for frequent travelers.