Rackspace Business Productivity Rx: Organize Your Inbox with Email Filters

Filed in by Ben Hubbard | August 11, 2010 9:51 am

 

The problem: I recently gave in and joined Facebook. Nearly all of my friends, family, and co-workers were already avid users. Right away, I was flooded with emails from Facebook letting me know someone requested me as a friend, accepted my offer to be a friend, commented on my wall, or did anything connected to my account. I received hundreds of messages within the first 24 hours.

The solution: I created a folder (named “Facebook”) and a mail filter (supported by most email clients, including the Rackspace Webmail interface).

Now, when I get an email about my Facebook account it bypasses the inbox and goes straight to the “Facebook” folder. This saves me time because I can avoid investing time in emails that aren’t urgent.

I filter email from co-workers into specific folders for the exact opposite reason. The filter allows me to deal with those emails first. If the boss emails me, it goes to a folder and I know to check that first. Setting up filters only takes a few minutes but saves me hours of wasted time manually sorting through messages.

View step-by-step instructions for setting up filters with Rackspace Email accounts[1]. Find instructions to create filtering rules in Outlook[2].

Endnotes:
  1. Rackspace Email accounts: http://www.rackspace.com/apps/support/portal/1301/1303/1321/1479/1485
  2. create filtering rules in Outlook: http://office.microsoft.com/client/helppreview.aspx?AssetID=HA100968031033&ns=OUTLOOK&lcid=1033

Source URL: http://www.rackspace.com/blog/organize_your_inbox_with_email_filters/