Business Email 101 – Step 8: Migrating Your Email

Filed in Cloud Industry Insights by Lizetta Staplefoote | July 3, 2013 8:39 am

After following the previous seven steps in the Business Email 101 Guide[1], you should have selected a solid email hosting provider and are deciding how to handle your existing email data.

Some businesses choose to archive the old email data[2] into an archiving solution and allow new emails to run through the new system. This can create issues when searching for older emails from your inbox. Retrieving the older emails may require using a different system or contacting the IT team to pull.

To avoid that headache, most businesses migrate their existing email into the new provider’s system. This migration might be a one-time data dump or a stepped data migration over time depending on the size and requirements of the business.

Migrating email data[3] is the both the most risky and the most time-consuming part of moving to a new business email provider. A poorly planned migration can result in extended downtime, data loss or lengthy post-migration troubleshooting. Though each migration has its own unique requirements, in conjunction with the Business Email 101 Guide, here are a few areas of focus as you plan your email migration:

Rackspace email hosting services[5] offer a full migration service to handle your entire email data migration for you as well as a self-service tool for do-it-yourself email migrations. Learn more about our easy email migration services now[6] or read Chapter 8 of the Business Email 101 Guide[1] for more migration tips.

Catch up all of the previous chapter overviews here: Intro[7], Step One[8], Step Two[9], Step Three[10], Steps Four and Five[11], and Steps Six and Seven[12].

Endnotes:
  1. Business Email 101 Guide: http://www.rackspace.com/knowledge_center/whitepaper/business-email-101-an-8-step-guide-to-selecting-email-for-your-business
  2. to archive the old email data: http://www.rackspace.com/email-hosting/migrations/
  3. Migrating email data: http://www.rackspace.com/email-hosting/migrations/
  4. migration tools: http://www.rackspace.com/email-hosting/migrations/
  5. Rackspace email hosting services: http://www.rackspace.com/email-hosting/
  6. email migration services now: http://www.rackspace.com/email-hosting/migrations/
  7. Intro: http://www.rackspace.com/blog/free-8-step-guide-to-business-email/
  8. Step One: http://www.rackspace.com/blog/business-email-101-step-1-in-house-or-hosted-email/
  9. Step Two: http://www.rackspace.com/blog/business-email-101-step-2-how-to-host-your-email/
  10. Step Three: http://www.rackspace.com/blog/business-email-101-step-3-defining-email-requirements/
  11. Steps Four and Five: http://www.rackspace.com/blog/business-email-101-steps-4-5-what-type-of-email-do-you-need/
  12. Steps Six and Seven: http://www.rackspace.com/blog/business-email-101-steps-6-7-shopping-providers/

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