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Answering Common Business Questions With SharePoint

Collaboration isn’t an option anymore. Creating easy routes for workers to communicate, share ideas and distribute vital information drives productivity, innovation and employee morale. Unfortunately, the route to implementing a robust platform to enhance collaboration poses both a technical and financial challenge for many organizations. Implementing SharePoint can help you cost effectively address major collaboration challenges, and cut down on common questions like:

Where’s that file? In many companies the answer could be a maze of file stores, email archives and local directory files. Even worse, capacity is probably being wasted with duplicate files unnecessarily stored in multiple locations. SharePoint pulls all of the business’ digital knowledge into a single location. Users have access to both the most recent version, along with all of the previous revisions. Additionally, the file check-in/check-out feature alerts users when a file is in use to avoid the confusion of versions being simultaneously edited.

Is this everything? With more data being generated daily, meeting the challenge of indexing and delivering comprehensive search results across volumes of dispersed data is critical. SharePoint answers the challenge with a search engine capable of aggregating search results from multiple file locations. With one search, users can find all related files, even if they aren’t housed in SharePoint. These advanced search capabilities help workers recover productive time spent digging through multiple file locations to find files.

What do you think? SharePoint offers multiple avenues to share ideas and get feedback. Blogs, wikis, team sites, discussions boards and more empower workers to learn and create with each other without the barriers of other communication mediums like sending emails to already crowded inboxes, coordinating face-to-face meetings or arranging conference calls. Use a company-wide blog to impart team successes, a wiki to post and edit process documentation, team sites to organize goals and tasks for the group and discussion boards to throw out ideas to find out what coworkers think.

Where are we with that? Project management tasks can all be contained in SharePoint. A project can be created, tasks assigned, completion status tracked and all project-specific files stored in one place. By creating a single location for project communication, stakeholders can see and comment on progress without sending an email or having the “where are we with this project” conversation.

As workforces disperse and global business becomes the standard, choosing tools to enhance collaboration and create online workspaces is moving to the top of the priority list for IT departments. By packaging multiple business functions into one program, SharePoint has become the go-to collaboration platform for enterprises worldwide. To learn more about how other businesses are using SharePoint and to get answers to your specific questions from our SharePoint team, join the conversation on our LinkedIn group or read more SharePoint resources on our blog.

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About the Author

This is a post written and contributed by Stephen Wilson.

With over 15 years of experience in IT at many levels, Stephen has worked in a number of industries such as retail, financial and higher education. He has worked with and trained on Windows SharePoint Services and Microsoft Office SharePoint Server all over the country. He also brings a lot of experience with presenting and developing documentation and training programs. As a consultant, his focus has been on installation and infrastructure, but he is eager to develop into other areas and to share what he learns with all of you.


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